EMS Roles

Purpose

Installation Commander (IC): The IC has overall responsibility for implementation of the EMS, and has delegated authority to the designated EMS Team and EMS Coordinator for executing the process. The IC will be actively involved in management reviews and approval of environmental priorities (objectives and targets) for MCAS Miramar.

EMS Coordinator: The EMS Coordinator will manage and oversee the EMS implementation effort and arrange training, guidance and assistance. The EMS Coordinator is a member of the EMS Core Team and will coordinate communications and EMS implementation efforts among the EMS Core Team, the Environmental Management Department, and commands/offices aboard MCAS Miramar that are not represented on the EMS Core Team.

EMS Core Team (EMS Team): The EMS Core Team will provide installation-wide oversight and support to the EMS implementation effort.  Currently, the EMS Core Team consists of members of Environmental Management Department including division directors and the Assistant Environmental Management Officer. EMS Core Team members may designate deputies within their units to work with the EMS Coordinator and Environmental Management Department staff to gather, organize, and disseminate information; develop procedures; and advise, coordinate, facilitate, and monitor EMS implementation.

Practice Owners:  Each installation department and tenant command and their subordinate units and contractors aboard MCAS Miramar will work with the EMS Coordinator and Environmental Management Department (EMD) staff to identify their practices and their practices’ aspects and impacts, and personnel responsible for practice control.  Practice owners will work with environmental staff to identify and understand requirements found in plans, permits, regulations, and installation instructions relevant to each practice and will maintain a list of the procedures and physical controls the unit uses/should use to comply with requirements and/or to control aspects. They will ensure that existing and new procedures and associated responsibilities and frequencies are incorporated in unit SOPs or separate Environmental SOPs, and that new operators and supervisors are trained in the procedures.  As operations change or new practices are added, practice owners will coordinate with the EMD to document pertinent information.  Practice owners participate in problem solving as needed and notify their superiors of environmental issues or concerns so they can be brought to the attention of their command’s/office’s EMS Team representative for review and action.

Contractor Support: Consulting, training, and other contractor support will be used on an as needed basis through FY 2009.

• ensure the efficient and effective conduct and completion of MCAS Miramar's management system audits within the approved audit scope and plan
• consulting with the auditee to determine the criteria and scope of the audit
• obtaining relevant background information necessary to meet the objectives of the audit, such as details of the auditee's activities, products, services, and details of previous audits
• determining whether the requirements for and environmental audit, as given in USMC EMS Conformance Guide, have been met
• forming the audit team, giving consideration to potential conflicts of interest, and agreeing on its composition with the auditee
• directing the activities of the audit team in accordance with the guidelines of USMC EMS Conformance Guide
• preparing the audit plan with appropriate consultation with the auditee and the audit team members
• communicating the final audit plan to audit team and auditee
• coordinating the preparation of working documents and detailed procedures and briefing the audit team
• representing the audit team in discussions with the auditee, prior to, during and after the audit
• immediately notifying the auditee of audit findings of critical nonconformities
• reporting audit results to the auditee within the time agreed within the audit plan
• making recommendations for the improvements to the management system, as described in the scope of the audit

• following the direction of the lead management system auditor to support the efficient and effective conduct and completion of MCAS Miramar's management system audit
• planning and carrying out assigned tasks objectively, effectively and efficiently within the scope of the audit
• collecting and analyzing relevant and sufficient audit evidence to determine audit findings and reach audit conclusions regarding the management system
• preparing working documents under the direction of the lead auditor
• documenting individual audit findings
• safeguarding documents pertaining to the audit and returning such documents, as required
• assisting in preparing the audit report

Document Change History