EMS Element 8. Funding and Manpower


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Owner: EMS Coordinator
Approver: EMS Core Team/EMS Management Review Team

Purpose/Overview

To identify funding sources for environmental projects, to plan annual budgets, to prepare funding requests, and to track expenditures and execute funds through budget mechanisms.

To periodically evaluate manpower dedicated to environmental management and to realign roles and responsibilities for a more efficient and functional EMS.

Definitions

Centrally Managed Environmental Program, CMEP - The CMEP account funds both the environmental management and environmental projects programs at the installation level:

Environmental Management Program - This program provides CMEP funds to installations for either one-time funding for non-recurring requirements or emergent non-recurring requirements.
Environmental Projects Program - This program provides CMEP funds to installations for major repair (M2) and minor construction (R2) environmental projects.

CompTRAK - The Marine Corps database that tracks installation's environmental compliance requirements and cost data.
Operational Plan Submission, OPS - A report submitted annually to CMC(LF) by each installation requesting CMEP Environmental Management Program funding from CMC(LF).
Programming, Planning, and Budgeting System, PPBS - This process through which all Marine Corps resource requirements, including the environmental program, are identified, justified, and funded.
Program Objective Memorandum, POM - Biennial submission to CMC(LF) by each installation reporting installations' program objectives and costs. POM data is used to develop the Five Year Defense Plan.
SABRS - Standard Accounting and Budgeting Reporting System. SABRS is the official accounting system for the United States Marine Corps.
Land Use and Military Construction Branch, Headquarters, Marine Corps, CMC(LF) -

USMC EMS Conformance Criteria

The USMC EMS Conformance Guide, dated Dec 2004, establishes conformance requirements for each element of the Marine Corps EMS. The following EMS conformance criteria are applicable to Element 8, Funding and Manpower, of the MCAS Miramar EMS:

The installation identifies projects for external funding either as actions to achieve objectives and targets or as corrective/preventative measures identified through problem solving.
The installation tracks expenditures and executes funds through existing budget mechanisms.
The installations periodically evaluates manpower dedicated to environmental management and realigns roles and responsibilities as indicated by the installations objectives and targets and improvements planned for the EMS elements.

MCAS Miramar EMS Procedure/Process Description

1. Identification of Environmental Requirements - MCAS Miramar’s environmental requirements are identified through the Programming, Planning, and Budgeting System (PPBS) and entered into CompTRAK. The CMC(LF) tracks and reports these requirements to the DoD, DoN, and Congress. The MCAS Miramar Comptroller will ensure that adequate funding is planned, programmed, budgeted, and executed to meet the environmental requirements. Life-cycle economic analysis is conducted before decisions are made about options for complying with environmental requirements.

2. Monitoring and Tracking Funds - CompTRAK and SABRS are used to monitor and track funding for environmental requirements and costs. The funds are appropriated for 1 year, and the environmental staff updates the funding status regularly to ensure accurate reporting. When MCAS Miramar executes funds, the funds will be monitored and tracked appropriately using SABRS environmental accounting codes.

3. POM and Budget Reports - The EMD formulates the POM and budget reports using CompTRAK Reports. The CMC(LF) EMD Director uses CompTRAK to validate requirements in the POM and to report and defend the MCAS Miramar environmental budget.

3.1 POM - The MCAS Miramar POM report contains the environmental program objectives and costs for the six (6) years following the biennial submission. Official guidance to assist MCAS Miramar managers in preparing these reports will be distributed to MCAS Miramar fiscal offices by CMC(LF). The Environmental Office Director provides a POM to CMC(LF) biennially.

3.2 Budget Report - The Funds Budgeted for Environmental Quality Report (PB-28) and the Environmental Quality Report (EQR) are budget reports compiled from CompTRAK data and are categorized by appropriation. Budget requests for environmental projects include the results of the economic analysis and certification that the installation considered and assessed pollution prevention alternatives. The CMC(LF) will submit the contents of the report as the Marine Corps environmental budget to the Office of the Secretary of the Navy, to the Office of the Secretary of Defense, and to the President’s Budget.

4. Requesting Funding - MCAS Miramar uses CompTRAK to request CMEP Environmental Management Program funding through the Operational Plan Submission (OPS), and the Environmental Office Director will provide the OPS to CMC(LF) annually. The official procedure for requesting CMEP Environmental Project Program funding is outlined in Marine Corps Order P5090.2A.

4.1 Funding of non-environmental initiatives - When considering reallocation of environmental project funding to fund non-environmental initiatives, the MCAS Miramar Comptroller ensures consideration of EMS priorities and impacts of regulatory non-compliance. If environmental funding is reallocated for non-environmental initiatives, the Environmental Office Director briefs the Installation Commander on the regulatory impacts of non-compliance for failure to fund environmental initiatives.

5. Assessment of Manpower - Manpower required to implement and maintain MCAS Miramar’s EMS is monitored. Contract assistance will be sought when implementation tasks exceed what MCAS Miramar personnel can accomplish. After the EMS is fully implemented, environmental personnel duties and time allocations will be analyzed and appropriate adjustments will be made as needed to maintain the EMS.

6. Actions to improve performance and achieve objectives and targets, see element 5.

Document Revision History

Revision Date	Nature of Revision	Document Review Participants
12/13/2006	Customized to include CompTrak Information	EMS Core Team
9/2/07	Update content	EMS Core Team
11/17/08	Update content	EMS Core Team

Management System documents are maintained as described in the DOCUMENT CONTROL Procedure. Printed documents are UNCONTROLLED.