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Summary of Communication Methods

Purpose

Document Control Information

To document the methods used for internal and external communication of management system information

Owner: EMS Coordinator
 Approver: EMS Core Team/EMS Management Review Team

Information Communicated

Communication Method(s)

Intended Audience

Environmental Intranet (EMS Manual)

Critical Elements of the facility's overall management system are managed and communicated using this Web.

  • Practice Holders
  • Unit Environmental Coordinators
  • Tenants and On-Site Contractors
  • EMS Core Team
  • Top Level Management

Policy Statement

The Policy Statement has been made accessible to all MCAS Miramar personnel and visitors through the MCAS Miramar Internet Website and via mass email to installation personnel. The Policy is made available to the public through the installation's world wide website and annual reports (e.g., annual EHS Report).
  • Practice Holders
  • Unit Environmental Coordinators
  • Tenants and On-Site Contractors
  • EMS Core Team
  • Top Level Management

Training

    - Learning             
      Management
      System
    - 24 Hour Course
   (2006, 2007, 2008)

    - 8 Hour Course
   (2006, 2007, 2008)

Environmental Coordinators Course

EMS related information is relayed through this 3-day training program.  Participants signed up and are provided certificates for the program
  • Practice Holders,
  • Unit Environmental Coordinators,

 

Email Notification

    - Co to CG Letter
    - 3rd MAW
    - Station

A base wide email has been sent out to inform all personnel of the EMS rollout. The email contains the EMS web site address and contact phone numbers. 

  •  Practice Holders

  • Unit Environmental Coordinators

  • Tenants and On-Site Contractors

  • EMS Core Team

  • Top Level Management
Newspaper Articles EMS related information regarding the official EMS rollout was relayed to all personnel that receive the Flight Jacket publication that is provided throughout MCAS Miramar.

  •  Practice Holders

  • Unit Environmental Coordinators

  • Tenants and On-Site Contractors

  • EMS Core Team

  • Top Level Management
EMS Banners EMS Banners are posted at various locations across MCAS Miramar. The Banners give the web site locations where EMS information can be located. The banners are placed in areas of high traffic, are large and easy to read.

  •  Practice Holders

  • Unit Environmental Coordinators

  • Tenants and On-Site Contractors

  • EMS Core Team

  • Top Level Management
EMS/CETEP Business Card Environmental Office personnel while on location at different facilities are distributing EMS/CETEP Cards to facility personnel. The cards give the location of the EMS web site and a contact phone number should anyone have a question regarding EMS/CETEP.

  •  Practice Holders

  • Unit Environmental Coordinators

  • Tenants and On-Site Contractors

  • EMS Core Team

  • Top Level Management
EMS Brochure The EMS brochure gives the same information as the EMS card and an explanation of what an EMS is, environmental policy, planning, and it explains why MCAS Miramar is implementing an EMS.

  •  Practice Holders

  • Unit Environmental Coordinators

  • Tenants and On-Site Contractors

  • EMS Core Team

  • Top Level Management

Document Change History

Revision Date

Nature of Revision

Document Review Participants

4/23/2007

Update content

EMS Core Team

 12/18/07

Update content

EMS Core Team

6/18/08

 Update content EMS Core Team

11/17/08

 Update content EMS Core Team

 

Management System documents are maintained as described in the DOCUMENT CONTROL Procedure. Printed documents are UNCONTROLLED.